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Testing Troubleshooting Ability?

03/17/2012 11:28 AM

I'm not really sure one can test how good someone can troubleshoot. It is something that one has and really can't teach - See 'the Dilbert Knack'.

http://www.youtube.com/watch?v=CmYDgncMhXw

My company is trying to hire people for field service on our medical equipment. We have training classes for specific troubleshooting. But I'm wondering how we can screen in the hiring process for people with 'the knack'.

Resumes can look good with education and some business experience, but it really can't tell us how well they could fix! A written test may be too vague. One company I know used a farce of a simulation exercise.

Maybe a visual puzzle like - http://www.expandyourmind.com/logicproblems/logic_puzzles.shtml

I'd be happy to hear how anyone handles this??

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#1

Re: Testing Troubleshooting Ability?

03/17/2012 1:01 PM

My father was a ham radio guy from childhood onwards and worked as an avionics electronics engineer. He was the guy they called for "field engineering" - troubleshooting the stuff that didn't work as expected.

When he interviewed a job prospect, he was looking two things: one, the native curiosity to want to figure out what the problem was and two, the analytical skill set needed for troubleshooting. He was derisive of the slide rule and calculus academic engineers who could crunch the numbers, but couldn't troubleshoot a realworld problem (which was not always technical, many times it was a human issue).

For new-hire interviews, he would arrange for his secretary to call his office extension just after the prospect came into his office, and then the secretary would just hang up. He'd have a fake phone conversation that the prospect could hear from beginning to end.

"Oh, hi, Hon."
"You're stuck? Oh, that's too bad."
"Where?"
"Yeah, I know it's an old car. These things happen. sigh. I'm in this meeting here, can you hang on a sec?"

He'd cover the mouthpiece and turn to the prospect, "Can you excuse me a minute, ____, I've gotta a family situation here. It'll just be a minute."

Then he was back on the phone, "Yeah, hon, tell me what happened."

"Yeah, yeah, I get the part about all the white smoke coming out from under the hood. Did anything else happen?"

"After the smoke came, the engine started stuttering and then finally quit. Uh-huh. Anything else?"

"Oh, the little red dash light came on before the smoke? How long before?"

"Oh, about a minute, maybe two? The one marked "gen"? Uh-huh."

"OK. No, don't have it towed, just stay there with it, you're not in traffic. I'll be out there to fix it as soon as I finish this meeting."

"OK, Bye Hon."

He'd turn to the prospect and mutter something like, "hand-me down cars, it's always something, isn't it?"

He was careful to use the rhetorical "isn't it?" that would leave it open to discussion, if the propect was so inclined.

It was Dad's observation (over and over again), that those with the "knack" could hardly wait to discuss what happened.

Frequently, they'd just say, "the fan belt broke, huh?" Or if they hadn't analyzed it that far, they'd ask about it and start working through it. The 'knack' guys had the drive to figure out what the problem was and were eager to discuss it.

Those without the knack never took the bait and silently waited for their 'formal' interview to begin.

His other opinion was that the good field service guys had some kind of hands-on hobby so he'd ask about their hobbies.

His particular fan belt scenario might be dated for the current era of quality engineered vehicles with 100,000 mile drive train warranties. But a problem with ipod headset or charger might yield similar results.

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#2

Re: Testing Troubleshooting Ability?

03/17/2012 1:32 PM

Apparently you don't know the difference between a mechanic and a service tech.

A mechanic is someone who is certified to work on specific things and by nature will not work on anything that they have not been trained on. A service tech considers every new experience to be training and will thusly work on anything. Mechanics have certification. Service techs have "the knack".

Where I work we have a certified mechanic who will not fix anything and has a million reasons why all based on 'its not what he is certified to work on' but he should get paid well because he has certification. I however am a life long service tech and will fix or improve on anything I can if given the chance and occasionally on things I probably shouldn't as well because I have "the Knack" and I want to work as efficiently as possible for my pay.

If you need people who have broad range 'fix it' skills and a need for everything to work efficiently hire service techs. If you want certified people who want big pay but are too proud to work on anything hire mechanics.

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#3
In reply to #2

Re: Testing Troubleshooting Ability?

03/17/2012 2:02 PM

That is somewhat the point of my question - how can one separate the mechanic from the tech?? I fully understand the certification is like a set of rules, it can allow you to say what you cannot do rather that what you will do.

Just wished there was a simple way to measure curiosity!

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#10
In reply to #2

Re: Testing Troubleshooting Ability?

03/17/2012 11:25 PM

Problem with labels. To me a "service technician" is the guy with all the training certificates who sees himself as a specialist and somewhat elite. A "mechanic" is the inquisitive guy who is mostly self-taught and driven by curiosity and a willingness to take a shot at finding out what is wrong and how to fix it. He doesn't mind risking his status by jumping in. He also recognizes the value of services manuals and knows how to do an info search. The old term "grease monkey" still fits. I'm an engineer and a tinkerer. I understand the application of advanced mathematics to describe a physical process but I also like to take things apart and put them back together. I can't stand to throw a malfunctioning device into the trash un-meddled with. I think the first response nailed it.

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#4

Re: Testing Troubleshooting Ability?

03/17/2012 3:06 PM

I ran a mechanical contracting business for years...The only way I ever found to test a troubleshooter was in the field...There are just too many variables...starting with customer relations, ego, ability to problem solve in related areas, reliability, cleanliness, organisational skills on job, preparedness, and the list goes on....I can tell you this, they are scarce, few and far between, you may only run into a handful in a lifetime, that are really good....

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#5

Re: Testing Troubleshooting Ability?

03/17/2012 4:09 PM

I used to use the 'intelligence test' whenever someone new joined our drinking circle. We all smoked, so when the new person would ask for a light, I would hand them two lighters, one with no flint, one with no fluid. We all sat silent, because we all knew what was happening.

If the new person investigated the lighters and figured out how to use them, we knew we had a smart one. If they just acted puzzled and could not figure out what was happening, we would just laugh and give them a lite. But we knew.

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#7
In reply to #5

Re: Testing Troubleshooting Ability?

03/17/2012 5:26 PM

I think I would figure out your test, and then I'd show you the finger, I have no time for such an unwelcoming of a stranger.

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#11
In reply to #7

Re: Testing Troubleshooting Ability?

03/17/2012 11:32 PM

Can't take a joke, huh? Seems to me the test would work perfectly given your response.

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#12
In reply to #7

Re: Testing Troubleshooting Ability?

03/18/2012 7:32 AM

Then you'd not be welcome would you?

You haven't seen the purpose of that little test.... if you can get it solved, great, but that's not the point.

If I now have to explain the point to you.....

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#13
In reply to #5

Re: Testing Troubleshooting Ability?

03/18/2012 7:34 AM

Mike..

I worked it out.. can I come drink with you guys?

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#6

Re: Testing Troubleshooting Ability?

03/17/2012 4:09 PM

Training classes are necessary, especially in high tech fields, but a service technician (troubleshooter) needs more than just training before he can be of any value. He needs to have manual dexterity, be able to understand basic engineering concepts and have a curiosity of how things work. Long before I became an engineer, I built my own electronic devices, fixed everything that was broken, fixed cars, ran lathes and mills. That was because I grew up at a time when, if you wanted something and you couldn't afford it, you had to build it. Over the years, those skills were lost, so it will be very difficult to screen applicants for the jobs.

I think a topic I would bring up during an interview would be hobbies and interests. During my own interview years ago, I put on my resume' "I built a live steam locomotive". The interviewer was impressed. I know my description was way over his head, but it indicated to him my ability to perform complex tasks. I got the job by-the-way. I know you would hire me if I applied for a job, but unfortunately I'm retired and still building locomotives.

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#8

Re: Testing Troubleshooting Ability?

03/17/2012 7:46 PM

As others have already mentioned and the Dilbert cartoon clearly shows, the only way the knack can be revealed is by a tempting problem that can be fixed. Unfortunately the high stress situation of a job interview can stifle the urge to touch, let alone fix anything a prospective employer owns.

One test I was subjected to many years back, came when I was asked to demonstrate my surface mounted chip soldering/de-soldering skills in an interview. A "dead" circuit board was handed to me that had a smoked surface mounted tantalum capacitor. I immediately noticed that the remains of this capacitor showed that the capacitor was installed backwards. I noticed that nothing else on the board was damaged so I mentioned that it might be a nice to see if the rest of the board worked once the capacitor was replaced. I threw the power switch to turn ON the solder station and nothing happened. While maintaining a conversation on the function a good board should accomplish I verified the power outlet as working and identified the fault was the 3AG style fuse of the soldering station was open. I swapped out the dead fuse with a good one and palmed the dead fuse for later use. Replacing the capacitor permitted the board to operate for at least the preliminary tests. When I went back with the interviewer to the front offices I was asked the almost obligatory question of my impressions of their facility. I told them that I was very impressed with the cleverness of the people working here as I brought out the failed fuse. I now pointed out the flux stain on the outside of the end cap of the 3AG fuse and the intact fuse filament down the center. Somebody had heated the end of the fuse with the soldering iron so that the intact filament was no longer touching the end cap. I then told the interviewer in the privacy of her office that I didn't care if this was an employee on the floor playing a practical joke or part of the interview testing. This was a very clever setup. I like working with smart people.

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#16
In reply to #8

Re: Testing Troubleshooting Ability?

03/22/2012 5:24 AM

This test was more for a production tech, but you provide the tech with two highly oxidized pieces of copper wire and ask him to solder them together. If he asks for flux he passes... don't even need to turn on the iron.

If you are looking for a good FE, look at the production test department. These guys have experience with the equipment... and a work history with the company. Also. I would place military schooling as a high priority. A friend of mine has a computer repair shop. When a customer asked him where he learned about computers he replied "In the Coast Guard... When you are at sea for 90 days and something goes wrong, you have to fix it... and there ain't no Radio Shack around the corner".

So... If I were going to make a good FE, I would take military experience (the more the better) then put him into production test for a period of time (to learn the products), then slide him over into a FE position. During the "period of time" you can find out if he is a "people person". If not, leave him in production test or whatever. Note! I have not mentioned any sort of college degree.

In my case, I got out of college and discovered I did not know Sh*t from Shinola. I put in about 3 years in production test and also did a bit of FE... I think I was the only one who knew how to tie a tie. As the company expanded, I shifted over to Engineering, and got into trouble once or twice for helping out the FE dept. "Damn it Bill... that is not your job... get back to upstairs to Engineering". Funny thing is that for the next ten years (and over several companies) I put on my FE hat again... for the same boss who chewed me out in the original company.

If you don't have the above options, get someone with FE experience. More than that I cannot offer.

Bill

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#9

Re: Testing Troubleshooting Ability?

03/17/2012 9:15 PM

Interesting thread.

I have a small business and employ about 25 people. My business is Fire Alarm, Fire Sprinkler, Special Hazards Fire, Security, Camera, Access Control, Data Cabling, etc. Anything "system" related. I am always looking for candidates who are problem solvers, independent thinkers and logic inclined.

I have found a few traits to look for and some to "look" for. Good technicians are techies, computer geeks (can build their own system) and people who have had to make do when growing up. The latter need training usually, but will prove to be the best eventually.

What I don't want are....well let's just leave it at that.

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#14

Re: Testing Troubleshooting Ability?

03/18/2012 7:47 AM

How long is a piece of string?

Gut feeling is what I first base my opinion on, together with a few SIMPLE questions. To elaborate!

My field is downhole oil pumps, I get MANY (to many in fact) CV's across my desk, well written, but mainly saying the same thing.. they have done this, got experience in that, etc....

So out of those few that stand out, in a telephone interview, I ask a few simple questions. Those that make their answers WAY to complex are OUT, as in many of the questions all I was looking for was a simple "Yes" or "No".

As for the "gut feeling".. I know within a few minutes of talking to someone, if they know what they are doing. Taking that one step further, give them a practical test, with tools, meters etc....set a simple problem and watch.

Watch the way they handle the tools.... if you are not comfortable with the way they work, or their response to questions is not good, they lack confidence or it drains rapidly after they (and you) realise they got it wrong, they there is only one word left to say!

NEXT!

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#15

Re: Testing Troubleshooting Ability?

03/18/2012 10:18 AM

I think an ability to "see" the whole system rather than getting bogged down in the details is key. The test with the fake phone call presents a very large picture that has many clues that "lead" to the fan belt. I used to test my students in a "Programming for Technician" class (when we had computers not laptops ) by setting up a "problem" on our test machine with non of them around. Then I would ask each individual to find the problem. (sometimes I even unplugged the machine!) I then observed how they went about solving it...the best usually got hired by my company.

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#17

Re: Testing Troubleshooting Ability?

03/22/2012 10:14 AM

try this.. give them an electrical drawing and ask them to tell you how it works!

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#18
In reply to #17

Re: Testing Troubleshooting Ability?

03/22/2012 5:24 PM

That reminded me that the boss of a maintenance crew did just that when I applied for a job. He got me when he asked how a two-way switch worked for hall lights. I remembered way back in 6th grade when a girl (I still remember her name, quite hawt) brought a demonstration model in for show and tell. It was clear magic to me, and that's what I told the boss.

He pressed me more for an answer, because he really needed help, and apparently wasn't getting good applicants.

I told him that I just hadn't had any experience with the switches, but when I needed to, I would just look on the package for the instructions. That worked for him. At least I knew to look for instructions, and expected to understand them.

I got the job, it was a lot of work, but fun.

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#19

Re: Testing Troubleshooting Ability?

04/04/2012 12:30 AM

Yes, there is software designed to teach and to test one's electrical and PLC troubleshooting skills anyway.

See ..

V4 Electrical Troubleshooting Training Software

Advanced Industrial Troubleshooting Simulation Training Software

and

Troubleshooting PLC Control Circuits
hope this helps

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