This is regarding the Bill of Quantities and Billing Break Up
related to the project materials as per the Purchase Orders / Contracts are
placed for the Package or Individual Items for the Project requirements .
1. As and
when the Order or Contract for Materials or Package is placed, The Vendor
reviews and generates the Drawings and submits for Approval . Subsequently on
Approval of Drawings , the Bill of Quantity & Billing Break Up for Self Manufactured / Bought Out Items is
submitted by Vendor for Approval . Once the Bill of Quantity and Billing Break
Up is approved, the Vendor Process for Manufacturing as well as for ordering of
Bought Out Items based on the Requirement. Parallely Vendor requests for the Project
Authority Certificate for Benefit of Tax Taxes Exemption and receives from
Client
Once The material Gets despatched
by the Vendor to the to the Project , It may be found that
Case 1
The material Quantity is not Matching
as per the Project requirement as per
Site Conditions , Vendor will be communicated to order for the Extra Material by
Site Personnel / Dept on emergency Basis . Vendor Supplies the Material and
raises the Invoices for the Supplied Material. As per the Observations , We
observe that Supplied Quantity is more
than the Approved BOQ and BBU . Kindly Let us know for What are the Documents
or Drawings or advice for How to Proceed further for the Variation and How to Issue or close the Tax Exemption
Case 2
The material Quantity is not Matching
as per the Project requirement as per
Site Conditions , Vendor Supplies the Material as Per Approved Bill of Quantity,
Billing Break Up and Tax Exemption Received . We observe that at the Time of Erection and Commissioning , the
requirement of Material is lesser than Approved Bill of Quantity and Billing
Break Up. Vendor Supplies the Material and raises the Invoices for the Supplied
Material. Kindly Advice whether can we return back the Material to Vendor
or how to Adjust and Proceed for the
same. .
I await for Kind Response in this regard
Material Excess / Short requirement for the Engineering Project(BBU) 
