How to Review Vendor Documents about Static Equipment

How detailed of a specification was the vendor given? (this is the most important part, and although it takes more work in the beginning, it makes your life a lot easier in subsequent stages)

Are you comparing multiple quotations from several vendors?

Do you know, or have you asked for the capabilities/references from the vendor for similar units?

Is this an entirely new unit or a replacement of existing? If replacement, was it designed differently for more throughput?

Don't forget the "basics", such as, how you going to install this unit, instrumentation capability, spare parts availability for any agitators/motors/....., can you integrate with existing spare parts to minimize overhead, knowledge level of maintenance and operations, .............

And of course the fundamentals of procurement - payment terms, delivery, schedule,....

Mr.Naveed

The best way is to generate a spreadsheet (a kind of checklist) with the detailed specifications requirements as per the client datasheet and specification documents of the particular equipment.

Upon receipt of vendor documents, sit back and cross check with each document with reference to the check list you made and conclude the review and make a conclusion.

You may also generate a separate clarifications spreadsheet with your review comments and send it back to the vendor for his response.

I hopr the above method will help you.

Regards

RANGA

http://www.pipingdesigners.com/Tools.htm

Go to this web site and scroll down to "Equipment"

The second item there is:

Equipment Layout Checklist - A detailed checklist to be used at the start of detailed design for equipment review exercises.

This is a multi-page spread sheet for different types of equipment. The focus is the type of information needed for plant layout and Piping design.

This could be a good start on the type of information you want to be provided on equipment drawings by the Vendor.

Assalam-o-Alaikum

Dear All

Thanks all of you for sharing your valuable experience about Vendor documents review of Static Equipment. I have compile some of them

Principles of Reviewing Vendor Documents:

1. VDoc. Review work depends on how much detailed a specification was provided to the Vendor.

2. The best practice for Vendor document review work is to generate a project specific checklist with the

detailed specifications requirements as per the client datasheet and detail specification supporting documents of the particular equipment.

3. Upon receipt of vendor documents, sit back and cross check with each document with reference to the check list you made and conclude the review and make a conclusion.

4. At beginning stage, reviewer may also generate a separate clarifications spreadsheet with his review comments and send it back to the vendor for his response.

5. Reviewer and checker shall study the code and spec. requirements and if any doubts or need for clarifications, he/she shall confirm before making comments on V-doc.

6. Project meetings should be held regularly to discuss all kind of issues.

7. Comments shall be more specific, readable and clear to avoid misunderstanding by Vendor and to minimize rework.

8. No need to Highlight (with marker), when you are not clear about point. Highlight means you are well understood about specific point.

9. If you are commenting on 1st Revision (Rev.0), then always comment with pencil so that some comments can be deleted or rejected by checker.

10. It is always better to keep consistency among all equipment items in one requisition.

They can't be seen at this distance.

Perhaps a colleague locally might be able to do that?