
If you are one of the millions of people who store your files on your computer's default C:\ drive, the same drive occupied by the operating system, you could be putting these files in grave danger. In most cases, an advanced user will be able to recover these files if their system fails, but not without a hassle. As for the casual user, prepare to pony up some serious cash to a local computer shop if you want to see your files again.
Computers have long had internal hard disc drives (HDD) to store the operating system and installed software files, along with personal files such as documents, pictures, music, and more. Usually all of these types of files are stored on a single drive, but while convenient, this method does come with a number of drawbacks and safety concerns.
The biggest of these concerns is experiencing a crash that your operating system can't recover from, causing your computer to freeze on boot-up. In a worst case scenario, you might have to physically remove the hard drive from the computer and connect it to a working PC to recover your files.
Another issue is that when all your files are lumped together on a single drive, they are competing for the same space. If your OS drive runs low on available space, you will notice a significant decrease in your computer's performance.
Yet another reason to keep your personal files on a separate drive is to optimize your system for quick and easy data backups.
What Other Options are Available?
There are two options to consider when choosing somewhere other than your operating system drive to store files. The first option is buy another internal hard drive to install in your computer. You'd be surprised how cheap hard disks are, and virtually all desktop computers have bays to add extra drives. The other option is to partition your current hard disc drive. By partitioning your drive, you are splitting the drive into two (or more) virtual drives, which act the same as if they were separate pieces of hardware.
Data Management / Partitioning Software
To partition your hard drive in the past, you would use a program such as Partition Magic to divide it up; but with Windows Vista and Windows 7, Microsoft has included its own Data Management tool, which gives you complete control over the setup of your disc drives.
Before splitting the drive, you should carefully consider its overall size and how much free space you currently have. Will one partition meet your needs or would you benefit from splitting the drives up even further? Will each of the drives have enough free space to grow as you add more files? Although you can adjust the size of these partitions later, it is still best to think about these things before making your final decision.
Moving Your My Documents & Desktop Folder
I have long advocated for use of the My Documents folder, mainly because it is easily accessible from a link on the side of almost any folder window. The problem with this is that all of these documents are stored on the OS drive. Luckily, moving the location of your My Documents folder is easier than you think.
Simply right-click on the My Documents folder and select Properties. Click the button that says Move on the Target tab and select the drive you would like to store your My Documents folder. Make sure the new drive has enough free space to allow for more files as they are acquired.
Moving the Desktop folder can be a little bit trickier, but is still possible. If you are running Windows XP, you have to download a program from Microsoft PowerToys called TweakUI. After installing the add-on, you can select Special Folders under My Computer, which will give you access to move the location of the Desktop. Although TweakUI is not available for Vista, a 3rd party publisher has a similar program, TotalIdea's TweakVI.
Although you might have to change the setting for a few programs that store files in the My Documents folder, most programs will already know the new location.
Separate Drives Makes for Smooth Backups
Storing all your data on a different drive makes backing up your data quicker, easier, and more efficient. (You DO backup your data right??)
There is virtually no reason to backup your operating system or program files, as the event of a crash will likely require a reinstall of those programs anyway. This way you won't waste valuable backup space and time by copying files that aren't essential for backup.
Check back next week when I take a look at the various methods of data backup and try to help you determine the best one for you.
More Info:
Resize a Partition for Free in Windows 7 or Vista
How to Move the My Documents Folder
Free Up Space on your "C" Drive (System Drive) and Protect My Documents too
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