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Hand Signature vs. Electronic Signature...?

03/09/2011 11:29 AM

Folk's,

I am interested in counseling opinion regarding the use of electronic signature vs. hand signature.

I am slightly uneasy about relinquishing my [hand] signature to new technology, simply on the basis that it is the 'done thing', or because it looks pretty.

Maybe I am old fashioned, but I look upon a drawing with a signature, as being finished, providing evidence of:

· the provenance of the document and,

· the intention (or will) of an individual, with regard to a particular document (in legal speak, 'it provides informed consent').

I have my team sign all drawings, calculations, test procedures, test reports, et al, to ensure they not only acknowledge the document is complete and ready for release, but also to take ownership. Their hand signature is confirmation and evidence of their 'own' work.

My company are introducing electronic signatures piecemeal, and we are getting drawn in. It would appear that there is no upper level Engineering sanction covering this aspect applied to Engineering documents; however very soon a critical mass will develop, to whereby electronic signatures become 'de rigueur'.

I feel that an electronic signature just does not 'provide informed consent', especially with the ability to move things electronically, maybe to be finished off by someone else, because the original person is off ill, etc.

The typical argument is that everyone will have a unique digital number, and it is as good as 'your' signature. My normal retort is, one machine has moved a document electronically to another machine, but without a hand signature, it does not carry 'informed consent'.

As Engineer's, we are [professionally] constrained by what I call:

'RAC' - Responsibility, Accountability and Culpability.

When things go bang, the rush to find the problem inevitably finds its way to the Engineer's desk. The departments who: accept the order... transition it through the workshop... assemble it... test and ship it, etc, etc, will all cower behind the Engineer; knowing he is the 'professional' in the firing line, not them.

What is the Engineering world's opinion... am I just old fashioned or am I justified in my stand...?

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#1

Re: Hand Signature vs. Electronic Signature...?

03/09/2011 12:31 PM

In the systems I've used, the individual has to log-into the system with a company-supplied user-name and a personally chosen secret password. Thus, that person's electronic signature is a very safe and reliable record of his (or her) having signed the document. So long as the company's computer network is secure, the signature process is secure. The caveats are obvious -- a hacker can get into the system, or a user can confide his personal information to someone else, for example. No system is perfect. I once had a project engineer forge my signature on a paper document, for example.

If you feel that a separate document is needed, you can create a drawing release cover sheet that requires an ink signature and is then kept on file.

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#2
In reply to #1

Re: Hand Signature vs. Electronic Signature...?

03/09/2011 1:42 PM

Interesting. I appreciate the use of a user-name and password, but... it isn't a hand signature...!

When I started Engineering, I was 'on the drawing board' and thus did everything by pencil or ink. Signing a document by hand, was merely an extension, albeit, signing by hand has been used as a legal preference for millenia, and is as natural as placing one foot in front of the other to get from A to B.

Interestingly, I sign legal confidentiality documents on behalf of the company, by hand.

Maybe I am just old fashioned...?

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#3
In reply to #2

Re: Hand Signature vs. Electronic Signature...?

03/09/2011 2:14 PM

Earthenwood,

We are dinosaurs. Get over it.

I still only use a cell phone to make phone calls, although I'm told that the phone I have is capable of doing much more.

As an old draftsman used to say in the "board" days, "never draw more in the morning than you can erase in the afternoon."

Embrace change, or change will leave you behind. Good Luck.

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#4

Re: Hand Signature vs. Electronic Signature...?

03/10/2011 7:35 AM

Electronic signature should be well protected. Due to old age or illness hand signature varies which may not be acceptable in banks

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