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Paperless: Are We There Yet?

Posted February 19, 2011 7:00 AM

Early in the Information Age, many were sold the dream of the paperless office. All the reports, forms, drawings wouldn't ever have to make it to paper. "Going paperless" would save money, boost productivity — mainly from time savings in managing and sharing documents, but also big floor space savings. I was eager — but I'm still waiting. Did our distrust of electronic copies, or the need for a tactile backup, keep stacks rising on desk corners? In fact, I believe we increased our use of paper, maybe until recently. Is the growing ability to share files across diverse platforms finally getting us there? Or, do we have to wait for government agencies and insurance companies to finally turn off their faxes for the last time?

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#1

Re: Paperless: Are We There Yet?

02/19/2011 11:12 PM

In many parts of the world still there is a long way to go for paperless environment. Besides there is need for paper work for legal requirements

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#2

Re: Paperless: Are We There Yet?

02/19/2011 11:38 PM

One of the things I have noticed over the years as I have monitored this "mover to the paperless office" is that, since it is so much easier to generate multiple paper copies than it used to be, all of this paper-saving technology has actually INCREASED the use of paper...

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#3

Re: Paperless: Are We There Yet?

02/20/2011 3:05 AM

Oh, we went paperless in 2003. Oh yea, we generated more paper in 2003 than ever and just continued. So much for paperless. Big joke back then. Today, no idea. I left in 2005 and went back to my roots. 0 paper, all PDF's now.

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#4

Re: Paperless: Are We There Yet?

02/20/2011 7:09 AM

Some times we find it easier and convenient to refer printed copies than on screen.

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#5

Re: Paperless: Are We There Yet?

02/20/2011 8:21 AM

While we still use a lot of paper at the office, it is less than 10 years ago for the same amount of projects. I don't expect to go paperless before convenient "electronic paper" is available because:

We need the multiple document view that is provided by the papers spread on a desk.

It is often easier to locate a document in a pile than a file in a sub-directory. We have a "physical look and location" memory that is more powerful than the logical name sorter. It is easier to recognize a document by its physical aspect than by its file name.

Paper works for every customers and their technicians, They don't all have access to computers. That is why they require paper copies of design submittal. We now supply 2-5 paper copies and a CD instead of the 10-15 copies of the past. Will it eventually be only the CD?

20 years from now, I will be able to read what I printed today. I am not certain that my CD or DVD will be accessible. The paper is the only support media that has worked for hundred of years.

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#6

Re: Paperless: Are We There Yet?

02/20/2011 9:49 AM

Paperless for all will never really happen because of the archiving problem. With proper storage and low acid archival paper used for printing a 100+ year old legal document can still be just as easily read as the day it was written, without the use of any additional antique hardware. If I still had any paper punch files from my Unix programming or 5 1/4 floppy disks from my Commodore 64, I could not get the data off of those media. Digital files work fabulously for the fabrication of documentation. But none of the formats have lasted long enough to be at all considered a reliable archive.

Now offices that do not have to worry about retaining documentation for any longer than about twenty years can eventually go paperless. I suspect that there already are many offices out there that are completely paperless. But one size does not fit all, it never has and it never will.

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#7

Re: Paperless: Are We There Yet?

02/20/2011 11:58 PM

The paperless office won't happen until after the paperless bathroom. So there!

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Re: Paperless: Are We There Yet?

02/21/2011 12:05 AM

In Japan, they have developed the "paperless bathroom", which uses water jets, followed by air jets for drying. I was never brave enough to try one...

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Re: Paperless: Are We There Yet?

02/21/2011 12:27 AM

Japanese bathroom:

"Use fingers to clean body. Then insert into slot, and fingers will be cleaned."

(Attendant behind wall whacks fingers with hammer.)

(Unsuspecting patron retracts fingers into mouth to assuage pain.)

"See, hand is now clean!"

[The French toilet paper joke is also pretty good....]

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#12
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Re: Paperless: Are We There Yet?

02/21/2011 10:09 AM

While somewhat amusing, I don't think that's a very accurate representation of Japanese culture.

All of the Japanese I know are almost obsessively compulsive regarding hygiene. Those I know are a small sample of the entire society, but I believe it covers a broad cross section.

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Re: Paperless: Are We There Yet?

02/21/2011 8:03 AM

Hey the paperless bathroom of the future was in Demolition Man.... Remember the 3 shells?

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#11

Re: Paperless: Are We There Yet?

02/21/2011 9:03 AM

We a not eve close. It is worse than ever. I all most get carpal tunnel syndrome just signing simple legal documents.

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Re: Paperless: Are We There Yet?

02/21/2011 1:43 PM

Not going to happen any time soon in my neck of the woods. Despite a major government push to go electronic I still sign a stack of documents several feet high every day. (not every page)

I am currently involved in a couple of court proceedings as well. The paper those things generate is insane.

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Re: Paperless: Are We There Yet?

02/21/2011 3:32 PM

The grand question is: How to preserve information that will survive all of the destructive forces we know about. And included in this puzzle is what information qualifies as deserving of being preserved, in what form is the information to be stored, what medium would be used (to survive), and if some method including all of this is devised, would there by anyone left to decipher it. For instance, suppose there really are records of an ancient civilization, like Atlantis. Depending on what source you query it might be 10,000 years ago. If there was an advanced civilization that long ago, look how long it has taken our species to get to a point where we might be able to decipher any records that were left. Hieroglyphics are a good example. Only certain people with the proper training and intellect would be able to crack the code of a language that is no longer in use. And the big help there was that it is more symbolic (read pictorial based). Language, from that perspective has devolved and is not as robust in the long view.

So. Is electronic storage of information really the most secure from this point of view? I think stone tablets would be better. Engraved metal would be still better.

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