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Speaking of Precision

Speaking of Precision is a knowledge preservation and thought leadership blog covering the precision machining industry, its materials and services. With over 36 years of hands on experience in steelmaking, manufacturing, quality, and management, Miles Free (Milo) Director of Industry Research and Technology at PMPA helps answer "How?" "With what?" and occasionally "Really?"

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9 comments

Red Stapler - Visual Lean

Posted June 26, 2012 12:00 AM by Milo

Every stapler in our office is black and metallic silver. Or grey.

Except for two red staplers.

(This red stapler better be at the copier - Or Else!!!)

While visual management is generally thought of as a way to error proof manufacturing processes, the use of visual management techniques can be applied in the office as well.

The red staplers are deployed at our copier and fax machine- our office 'commons.'

You might think that they are red so that they will be easily spotted.

While that would be true, that is not why they are so colored.

The real reason for the red color is to provide a clear visual signal that they were out of place if someone walked off with them, since all other staplers in our office are shades of metallic and black.

So a missing 'commons stapler' would have someone "Seeing Red!"

But they are never missing, the visual difference alone seems to be self enforcing.

The case of missing shared tools or supplies is called the tragedy of the commons, and it is one of the more interesting concepts from my college career.

Although my Malthusian Eco-Freako Professors would be aghast to find out it applies to the mundane utensils of everyday office work.

If you have a problem with shared resources or "commons issues"- understanding the "tragedy of the commons' concept and that visual lean techniques can help to protect the 'commons' is an idea worth pursuing.

What kind of visual lean techniques have you deployed in your office or shop that have made a difference in resource availability?

Science

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#1

Re: Red Stapler - Visual Lean

06/26/2012 4:56 AM

Paint your tools pink so that no self-respecting dude would ever be caught dead with them....

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#2
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Re: Red Stapler - Visual Lean

06/26/2012 7:14 AM

I know a lady shop owner who did exactly that on a new piece of equipment...

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#3

Re: Red Stapler - Visual Lean

06/26/2012 7:49 AM

Obligatory.

As I understand it, Swingline didn't make red staplers until after fans of the movie 'Office Space' generated numerous requests for them.

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#7
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Re: Red Stapler - Visual Lean

06/27/2012 8:20 AM

Beat me to it!

"Yeah, I'm going to need you to move down to the basement."

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#4

Re: Red Stapler - Visual Lean

06/26/2012 8:42 AM

Notch your initials in your tools or they walk away quicker than you can turn around. Be prepared to slap hands and shout or they walk away even with your initials on them.

I know, sounds odd, but a workshop is a rough place sometimes and if you can not defend your tools in other hands ("heh man - this is mine - swearing") you have to look elsewhere.

And what better is there than to find somebody elses tools without initials.

At some point you might gain a level where nobody would take the tool off you.

Thats when you should take a seat in the office. 3 shouts later you dont need a visual marking anymore...

Cheers IS

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Re: Red Stapler - Visual Lean

06/26/2012 11:12 AM

Shipyard where I had worked had (2) tool rooms, one tool room painted all their tools a pastel purple, the other pinkish.

very hard to work inconspicuous with a pink Milwaukee Drill Motor if one were to walk off with it.. (they totally painted all over their handtools) Plus their hand tools were ID'ed with a number.

When I started my shop, shortly after when I started hiring, there was one person after I had hired thim, tools started to disappear. even thou on all my tools and equipment I had engraved an ID on all the tools and entered them in an excel file. I also used this file to log in service to the tools also such as when purchased or any miantenance on them such as with grinders and drill motors replacing brushes or turning down armatures and such.

Anyways as this employee was working with his tools, I notice some of his tools had grind marks on it. Like something was ground off, (an ID number I suspect) because through out, he would talk that he buys all his tools new.

As the tools became missing, I then bought some baby blue enamel and paint a good section on the tools, (not totally like at the yard). The only one that complained was the one employee that I suspected, he thought I was losing it and going crazy for doing such a thing.

When I did leave him go, I inspected his box, and he had very little of his tools in the box, but he had a large amount of consumables, which he admitted that they came from the shop, so I pulled items that I could identify that came from the shop which did consist of consumables such as welding lenses and such.

As far as the consumables, there is give and take, employees would asked if they could get some filler rods or grinding disks or use some tools because they had work around the their house for repairs. Same employees that go the extra mile without even being asked and I was more than happy to accommodate.

But, this guy after I inspected his box, there was an area of his box where he was jumpy.

When he was leaving he made a comment and I asked him to pull a drawer out. Behind the drawer was some of the shops welding leathers stuffed behind it that he was using the day before.

One added benefit this painting done was, when I was working in the field with other contractors at the customer, it made it easy to identify my tools.

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#6

Re: Red Stapler - Visual Lean

06/27/2012 2:54 AM

I paint my tools and cases with bright yellow paint.

When on a site with multiple teams its a good deterrent for permanent lending.

Aesthetic defacing of new equipment is a good theft deterrent too.

New laptop.....soldering iron now please!

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#8

Re: Red Stapler - Visual Lean

06/27/2012 6:11 PM

When I was doing field work on automatic gates and such. I had my tools marked with florescent blue paint. When I worked after dark.. which was often.. I could use a black light to make sure I had everything packed up that may have been hiding in plain sight otherwise.. as well as keeping them out of other trades hands..

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#9
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Re: Red Stapler - Visual Lean

06/28/2012 7:56 AM

I like the more visual effects, so its not so stealthy

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